2 results found

1. Global Admin Visibility Across All Folders and Assets

   Admins currently can’t view all folders and assets unless they’re explicitly shared or accessed via direct URL. This limits their ability to manage the platform effectively, ensure governance, and support users.

   Request: Add a global permission or “Super Admin” role that grants read access to all content across the tenant, regardless of sharing settings. This would greatly improve governance, troubleshooting, and overall administrative efficiency.

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   0 comments  ·  Delete…  ·  Admin →
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   Future Consideration  ·  AdminAnisul Hoque (Principal Product Manager, Optimizely) responded

   While we aren’t actively planning to build this right now, we recognize its value and have logged it for future review. We’re keeping an eye on related requests and will revisit this as priorities evolve. Please keep the feedback coming; it makes a real difference.

2. Expire assets based on expire date field (GDPR related)

   Organizations need to comply with GDPR and other data privacy regulations. Assets that are tied to consent (e.g., photos of people, campaign materials) currently require manual governance. Without automation, there is a high risk of expired or unauthorized assets remaining accessible, which can lead to compliance issues and reputational damage.

   Proposed Solution:

   Asset Expiry Date: Allow editors to set an expiry date on assets. After expiry, the asset is automatically unpublished/disabled and removed from search results and delivery endpoints.

   Consent Linking: Enable assets to be linked to consent records (e.g., GDPR consent, model releases). If the consent expires or is revoked, all linked assets are automatically disabled.

   Asset Removal Workflow: Expired assets are first placed in a “Disabled” state, allowing admins to review, extend expiry (if new consent is obtained), or delete permanently. Include audit logs to track expiry actions.

   Organizations need to comply with GDPR and other data privacy regulations. Assets that are tied to consent (e.g., photos of people, campaign materials) currently require manual governance. Without automation, there is a high risk of expired or unauthorized assets remaining accessible, which can lead to compliance issues and reputational damage.

   Proposed Solution:

   Asset Expiry Date: Allow editors to set an expiry date on assets. After expiry, the asset is automatically unpublished/disabled and removed from search results and delivery endpoints.

   Consent Linking: Enable assets to be linked to consent records (e.g., GDPR consent, model releases). If the consent expires or is… more

   4 votes

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   0 comments  ·  Delete…  ·  Admin →
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   Future Consideration  ·  AdminAnisul Hoque (Principal Product Manager, Optimizely) responded

   While we aren’t actively planning to build this right now, we recognize its value and have logged it for future review. We’re keeping an eye on related requests and will revisit this as priorities evolve. Please keep the feedback coming; it makes a real difference.